Alert: Notifications and correspondence during COVID-19 restrictions
We are operating at reduced capacity due to the COVID 19 Alert Level Two requirements. Find out more about how to correspond and notify us during this time.
This quick guide outlines what you could do to minimise the likelihood of bullying at your workplace and the harm arising from it if bullying does occur.
1. Who is this guide for?
Bullying harms workers. This is a quick guide for small businesses that outlines what they could do to minimise the likelihood of bullying at their workplace and the harm arising from it if it does occur.
While persons conducting a business or undertaking (PCBUs) must effectively deal with bullying at work, everyone at work has a role in dealing with it. In this guide the term ‘business’ means ‘business or undertaking’.
See Section 7 of this guide for explanation of the duties and roles of PCBUs, workers and others.
This guide is based on WorkSafe’s good practice guidelines Preventing and Responding to Bullying at Work [PDF, 897 KB]. More specific information on the topics described in this guide can be found there.
2. What is bullying at work?
What is workplace bullying?
When can bullying happen?
Bullying can happen at all levels and at any time. It:
- isn’t limited to managers targeting staff or staff targeting managers – it can also happen between co-workers, and between workers and other people at workplaces such as clients, customers or visitors
- can occur when, because of how an organisation operates, behaviour is allowed to occur that offends or unduly stresses or unreasonably burdens workers without concern for their wellbeing (eg unrealistic deadlines)
- can be carried out by one or more persons
- can be directed at a single person or a group
- may occur outside normal work hours.
Bullying can be carried out in a variety of ways including through email, text messaging, internet chat rooms or other social media channels (called cyberbullying).
For further information on cyberbullying, see NetSafe’s website(external link).
What kind of behaviour can be perceived as bullying?
There are different types of bullying and types of bullying behaviours.
Bullying can be physical, verbal or relational/social (eg excluding someone from a peer group, spreading rumours).1
Common bullying behaviours fit in two main categories:
- attacks that are direct and personal or
- indirect and task-related.
Examples of these behaviours are described in Table 1 below.
Some of these behaviours may also fall under other types of behaviour such as discrimination or violence.
Personal attacks (direct) - examples include:
|Task-related attacks (indirect) - examples include:|
|Belittling remarks – undermining integrity – lies being told – sense of judgment questioned – opinions marginalised||Giving unachievable tasks – impossible deadlines – unmanageable workloads – overloading – ‘setting up to fail’|
|Ignoring – excluding – silent treatment – isolating||Meaningless tasks – unpleasant jobs – belittling a person’s ability – undermining|
|Attacking a person’s beliefs, attitude, lifestyle or appearance – gender references – accusations of being mentally disturbed||Withholding or concealing information – information goes missing – failing to return calls or pass on messages|
|Ridiculing – insulting – teasing – jokes – ‘funny surprises’ – sarcasm||Undervaluing contribution – no credit where it’s due – taking credit for work that’s not their own|
|Being shouted or yelled at||Constant criticism of work|
|Threats of violence||Underwork – working below competence – removing responsibility – demotion|
|Insulting comments about private life||Unreasonable or inappropriate monitoring|
|Physical attacks||Offensive sanctions (eg denying leave where there is no reason to do so)|
|Humiliation (in public or private)||Excluding – isolating – ignoring views|
|Persistent and/or public criticism||Changing goalposts or targets|
|Using obscene or offensive language, gestures, material||Not giving enough training or resources|
|Ganging up – colleagues/clients encouraged to criticise or spy – witch hunt – dirty tricks campaign – singled out||Reducing opportunities for expression – interrupting when speaking|
|Intimidation – acting in a condescending manner||Supplying incorrect or unclear information|
|Intruding on privacy (eg spying, stalking, harassed by calls when on leave or at weekends)||Making hints or threats about job security|
|Unwanted sexual approaches, offers, or physical contact||No support from manager|
|Inaccurate accusations||Denial of opportunity|
|Suggestive glances, gestures, or dirty looks||Judging wrongly|
|Tampering with personal effects – theft – destruction of property||Forced or unjustified disciplinary hearings|
|Encouraged to feel guilty||Lack of role clarity|
Table 1: Examples of bullying behaviours2
3. How can you work out whether bullying is occurring?
To work out whether bullying or other unreasonable behaviour is occurring in your business, you could look at the following sources of information:
Note: More information about these information sources can be found in WorkSafe’s good practice guidelines Preventing and Responding to Bullying at Work.
Using the information gathered, assess the likelihood of bullying occurring in your business. This will determine the extent and urgency of the actions you need to take in the first instance.
However even if your business is assessed as having a low likelihood of bullying occurring, as bullying can occur at any time, you are still expected to put control measures in place.
4. What can you do to minimise the likelihood of bullying?
Risks to health and safety arise from people being exposed to hazards (anything that can cause harm such as bullying).
Work risks must be eliminated so far as is reasonably practicable. If a risk can’t be eliminated, it must be minimised so far as is reasonably practicable.
‘Reasonably practicable’ means you do what is reasonable to ensure health and safety in your circumstances (eg what a reasonable person in your position would be expected to know and do) – you do what is reasonable to first try to eliminate the risk. If the risk can’t be eliminated, then you must minimise it.
Just because something is possible to do, doesn’t mean it is reasonably practicable in the circumstances. However, cost can only be used as a reason to not do something when it is grossly disproportionate to the risk.
For further information, read our fact sheet Reasonably Practicable [PDF, 44 KB].
It is unlikely that you will be able to eliminate bullying. Instead you should minimise the likelihood of bullying occurring at your workplace, and effectively deal with bullying when it does occur.
The control measures summarised in Figure 3 can help to address potential causes of bullying. Consider what is reasonably practicable in your circumstances.
Once you have put your control measures in place, it’s important to check that your control measures are working to minimise the likelihood of bullying. You can use the information sources described in Section 3 of this guide to help with this.
In addition, control measures should be reviewed on a routine basis (eg yearly) to check that they’re being followed and are still fit-for-purpose. If your control measures are not effectively minimising the likelihood of bullying, they must be reviewed and improved.
5. How can you deal with reports/complaints?
You can follow the general principles described in Figure 4 when you deal with reports/complaints of bullying or other unreasonable behaviour.
- Take all allegations seriously
- Act promptly
- Set timelines and deal with reports/complaints as soon as you can after you receive them.
- Clearly communicate the process
- Tell everyone involved what the process is.
- Let the people involved know if there are delays to timelines.
- Ensure non-victimisation
- Protect the people involved from victimisation.
- Support the people involved
- Anyone involved can have a support person present at interviews or meetings (eg health and safety representative, their union, colleague, friend).
- Tell everyone involved what support is available to them (eg do you have an employee assistance programme, health and safety representatives?).
- Maintain privacy (confidentiality)
- Maintain privacy for all parties involved.
- Ensure details of the matter are only known to those directly concerned (except their representative or support person).
- Be unbiased and fair
- Treat the people involved fairly.
- Get someone unbiased and trained to look into the allegation.
- Make decisions on how to deal with the allegation based on the facts.
- Clearly tell the people involved what you are going to do (taking into account privacy).
Figure 4: General principles when dealing with reports or complaints
You can use Figure 5 to help you decide what approach to take after receiving a report/complaint.
Note: More information about these steps can be found in WorkSafe’s good practice guidelines Preventing and Responding to Bullying at Work [PDF, 897 KB].
Example of a formal approach
You can use the approach outlined in Figure 6 to investigate allegations of bullying or other unreasonable behaviour. It’s important that workers clearly understand what to expect. The investigation should happen as soon as possible after the complaint is received, and embrace the general principles described earlier to ensure fairness for both parties.
Note: More information about these steps can be found in WorkSafe’s good practice guidelines Preventing and Responding to Bullying at Work [PDF, 897 KB].
6. Who can help?
At times, you or the parties to the complaint may wish to seek external help. This could happen if someone is not satisfied by your actions, or when the behaviour is best dealt with externally (eg acts of violence should be dealt with by the Police).
The following laws and the government agencies can help under different circumstances.
Employment Relations Act 2000 (ERA)
- The ERA aims to build productive employment (employer/employee) relationships.
- MBIE’s free mediation service is available to any employer or employee and can help parties resolve an employment relationship problem (Phone 0800 20 90 20; visit the website(external link))
- If mediation is unsuccessful, the Employment Relations Authority(external link) can resolve disputes about a range of employment issue.
- Like the Employment Relations Authority, the Employment Court(external link) deals with cases about employment disputes. The Employment Court also deals with challenges to Employment Relations Authority decisions.
The Health and Safety at Work Act 2015 (HSWA)
- HSWA is the primary work health and safety legislation.
- WorkSafe is the primary work health and safety regulator – although Maritime New Zealand and the Civil Aviation Authority also carry out certain health and safety functions for their industries.
- WorkSafe can be contacted on 0800 030 040 (24 hours). Issues can be raised anonymously or in confidence.
- Not all concerns and notifications will meet WorkSafe’s threshold for initiating a response.
Crimes Act 1961 and other legislation administered by the New Zealand Police
- Acts of violence towards a person can be verbal (verbal abuse, threats, shouting, swearing) or physical (stalking, throwing objects, hitting, damage to property).
- Violence is illegal and should be referred to the Police.
- Criminal charges can be filed by the Police.
The Harmful Digital Communications Act 2015 (HDCA)
- The HDCA aims to provide a quick, efficient and relatively cheap legal avenue for people dealing with serious or repeated harmful digital communications (eg threatening or offensive emails, texts or posts in comment sections, chat rooms or social media).
- For information about what to do about cyberbullying, online harassment and abuse, visit NetSafe(external link).
- Before applying to the Courts, you must have had your complaint investigated by NetSafe. For information on how to apply to the Court, visit the victims information website(external link).
The Human Rights Act 1993 (HRA)
- Discrimination occurs when a person is treated unfairly or less favourable than another person in the same or similar circumstances. Discrimination can be part of bullying.
- The Human Rights Commission(external link) deals with complaints about discrimination.
Harassment Act 1997 (HA)
- Harassment can be part of bullying. Harassment takes place when someone engages in a pattern of behaviour that is directed against another person (including watching, loitering, following, accosting, interfering with another person’s property or acting in ways that causes the person to fear for their safety) at least twice in a 12-month period.
- See the ERA and HRA for dealing with racial and sexual harassment.
- People who are being harassed may be able to obtain restraining orders against the person harassing them. Help may be found at organisations such as community law centres(external link) and the Citizens Advice Bureau(external link).
Note: For further details on the relevant laws and the government agencies that can help, see WorkSafe’s good practice guidelines Preventing and Responding to Bullying at Work [PDF, 897 KB].
Advice may be found from places like:
7. Glossary and tools
|Duty holder||Explanation and duties|
Persons conducting a business or undertaking (PCBUs)
A worker is an individual who carries out work in any capacity for a PCBU. A worker may be an employee, a contractor or sub-contractor, an employee of a contractor or sub-contractor, an employee of a labour hire company, an outworker (including a homeworker), an apprentice or a trainee, a person gaining work experience or on a work trial, or a volunteer worker. It also includes an individual PCBU that carries out work for the business or undertaking.
Workers can be at any level (eg managers are workers too).
Workers have duties to take reasonable care for their own health and safety and to take reasonable care that they don’t harm others at a workplace.
Workers must co-operate with reasonable policies and procedures about bullying the PCBU has in place that have been notified to them.
Workers must comply, so far as is reasonably practicable, with any reasonable instruction about bullying given by the PCBU so the PCBU can comply with the law.
Workers should report bullying they experience or see so their PCBUs can do something about it.
Other persons at workplaces such as visitors
Examples of other persons at workplaces include workplace visitors, casual volunteers at workplaces and customers.
Other persons have duties to take reasonable care for their own health and safety and to take reasonable care that they don’t harm others at a workplace.
They must comply, so far as is reasonably practicable, with any reasonable instruction about bullying given by the PCBU so the PCBU can comply with the law.
Other persons should report bullying they experience so the PCBU can do something about it.
Table 2: Explanation of duty holders and duties
Templates and tools
There are a range of templates and tools available on our website including:
- an example of an anti-bullying policy
- a template for an informal reporting of unreasonable behaviour form
- a template for a formal complaint form
- a workplace features assessment tool.
1 - From Education New Zealand's Bullying prevention and response: A guide for schools(external link)
Note: More information about these measures can be found in WorkSafe’s good practice guidelines Preventing and Responding to Bullying at Work [PDF, 897 KB].